Friend-of-AE Brett Kelly likes to talk about the concept of naming your data by keeping in mind your “Future You”. It doesn’t have to be anything complicated. One of our goals for organizing our files is “Easy to Find.” A key way to accomplish this is by putting some thought into how you name your folders and files. Name your files and folders strategically “You don’t want to spend any more time on the input side than necessary to find it on the output side.” 3. I have always liked this quote from David Sparks in Mac Power Users episode 99: You want your file structure to be as simple as you can get away with. You’ll know when it is time to create another level in the hierarchy rather than creating a vast extensive multi-layered tree before you need it. In general, only create new folders if you find yourself repeatedly coming back to save similar files in the same place, only to find that it doesn’t exist yet. Most files can fit somewhere in your hierarchy if you’ve done a good job of initially mapping it out. When you’re creating folders, think minimal. While Hazel is a Mac application, you can do the same thing with DropIt on Windows. There is a rule to automatically clean off your desktop. If you want to make sure to keep your desktop clear, check out our Hazel tutorial. On occasion, it can be handy to put a file or two on your desktop for temporary storage if you’re referring to it regularly and don’t need to file it just yet. It should contain your trash/recycle bin, and that’s about it. Your desktop is supposed to be clean and display that gorgeous high-resolution wallpaper you’ve got going on. Let’s start with some simple rules for managing your files and folders. Some Simple Rules For How To Organize your Files
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